A Safety Management System provides a systematic way to identify hazards and control risks while maintaining assurance that controls implemented are suitable and sufficient.

Safety Management Systems  can be defined as a businesslike approach to manage occupational health and safety. It is a systematic, explicit and comprehensive process for managing OH&S risks. The system implemented must provide for at least the following elements:

  • Setting a policy, planning , implementation, measuring and monitoring, corrective and preventive measures and management review. A safety management system must form part of the day to day management of a business and not seen as something added on the way the business is managed . It must become part of the culture, the way people perform their tasks.
  • There are many reasons why a business must implement a safety management system however there are three imperatives for adopting a safety management system for a business – these are ethical, legal and financial.
  • Moral obligation placed on an employer to ensure that work activities and the place of work is conducive to perform work in a safe manner.
  • Legislative requirements defined in multiple pieces of legislation applicable to the type of industry concerned.
  • Reduction and financial exposure of an organisation by reducing direct and indirect costs associated with accident and incidents and possible legal prosecution .

To address these three important elements, an effective Safety Management System should:

  • Define how the organisation is set up to manage risk.
  • Identify workplace risk and implement suitable controls.
  • Implement effective communications across all levels of the organisation.
  • Implement a process to identify and correct non-conformities.
  • Implement a continual improvement process.
  • A safety management system can be created to fit any business type and/or industry sector.

Safedox provides a service for the development, role out and implementation of such a system that is auditable and complies with ISO 45001 Standards:

  • Development of personalized electronic safety management system
  • Writing of procedures and supporting documents for a safety management system
  • Role out and implementation of a safety management system
  • Safety management system audits
  • Formalisation and writing of procedures
  • Codes of practices based on DMR guidelines
  • Procedures based on issue based risk assessments
  • Planned task observations based on issue based risk assessments
  • Planned inspections based on issue based risk assessments
  • Pre use inspection based on issue based risk assessment